Answer more RFPs without burning your principals' week
BidReady reads the RFP, builds the compliance matrix, and drafts from your own project sheets and resumes, citing the source for every section. Where your library falls short, it tells you instead of making something up. Your team edits and decides.
Proposals eat billable time
In most small A/E firms and contractors, the people writing proposals are the same people who should be billing.
Every RFP starts from scratch
The right project write-up and the current resume exist somewhere, but finding and tailoring them takes hours each time.
Requirements get missed
A missed form, page limit, or scoring criterion can sink a strong submission. Checking compliance by hand under deadline is where mistakes happen.
Go/no-go is a gut call
Without a quick read of how well your experience matches the requirements, firms chase pursuits they were never going to win.
From RFP to cited first draft
BidReady works from the RFP and your firm's own library. It doesn't pull content from the internet or invent experience you don't have. Everything it drafts points back to the source document, so reviewers can check it quickly.
How a pilot works
Load your library
We gather your project sheets, resumes, and boilerplate into one organized library, and agree data handling in writing.
Test on a past RFP
We run BidReady on an RFP you already answered and compare its output with what your team submitted, against acceptance criteria we agree up front.
Run on live pursuits
Your next RFPs go through BidReady. Your team edits the drafts, fills the flagged gaps, and approves the submission.
Measure the result
We track hours per proposal and requirements caught against your baseline, and share the numbers with you.
A bid status in minutes, with the reasons behind it
For every RFP, BidReady gives one of three statuses. Each comes with the specific requirements and gaps that produced it, so your principals can check the reasoning instead of trusting a score.
Every pass/fail requirement is met, and your library has strong, recent content for the criteria that carry the most points. The draft should need editing, not rewriting.
Every pass/fail requirement is met, but some scored criteria are thin. The status lists each gap and what would close it, such as a project write-up to update or a resume to add, so you can judge whether there's time before the deadline.
At least one pass/fail requirement is not met by anything in your library, such as a required license, certification, or minimum number of comparable projects. The status names the requirement and the RFP section it comes from.
The status is an input to your decision, not the decision
BidReady only sees the RFP and your library. It can't see:
- Your relationship with the client
- The competition
- Your team's capacity
- Whether the work fits your strategy
Your principals make the bid decision. During a pilot we tune the thresholds behind each status to how your firm actually bids.
What determines the status
BidReady checks the RFP against your library on five factors. The first one can produce a No-go by itself; the rest decide between Go and Go with gaps.
| Factor | What BidReady checks |
|---|---|
| Pass/fail requirements | Mandatory qualifications the RFP says will disqualify a response: licenses, certifications, registrations, insurance or bonding minimums, and minimum counts of comparable projects. Checked against your firm profile and project library. |
| Relevant experience | How many projects in your library match what the RFP asks for in type, size, and recency, compared with the number it requests. |
| Key staff | Whether you have current resumes for every role the RFP names, with the experience or credentials it asks for. |
| Scoring criteria coverage | For each weighted criterion in the RFP, whether your library has material that answers it, with extra weight on the criteria worth the most points. |
| Submission demands | Required forms, page limits, and the deadline, set against the size of the gaps found. A short deadline with large gaps moves the status toward Go with gaps. |
What BidReady is, and what it isn't
- A drafting and checking tool that works from your own content
- Cited: every drafted section points to its source
- Honest about gaps, so your team knows what still needs writing
- Tested before use on an RFP you've already answered
- A generator that invents projects, staff, or experience
- A replacement for your principals' judgment on whether to bid
- A submission portal. Your team submits, the same way it does today
- A finished, off-the-shelf product. It is in pilot with a small number of partners
Built for firms that win work on qualifications
Architecture and engineering firms
Qualifications-based pursuits where project experience and staff resumes carry the score.
General contractors
Negotiated and design-build pursuits, prequalification packages, and RFQ responses.
MEP and specialty subcontractors
Prequalification forms and capability statements that ask for the same information in a different format every time.
Small business development teams
Firms where one or two people, often principals, carry every proposal on top of their other work.
Common questions about BidReady
It is built not to. Every drafted section cites the project sheet, resume, or boilerplate it came from. Where your library doesn't cover a requirement, BidReady flags the gap for your team instead of writing around it. Your people review and edit every section before anything is submitted.
The material you already reuse: past project descriptions, staff resumes, firm boilerplate, and previous submissions you're comfortable drawing from. Part of the pilot is loading and organizing that library, which most firms find useful on its own.
No. It gives a Go, Go with gaps, or No-go status based on pass/fail requirements, relevant experience, key staff, scoring criteria coverage, and submission demands, and it shows the reasons for each. It can't see your client relationships, competition, or capacity, so the decision stays with your principals.
Data handling is agreed in writing before anything is shared: where files are stored, who can see them, and a commitment that they are never used to train AI models. Your library stays yours.
Every pilot starts with documented acceptance testing. A common approach is running BidReady on an RFP you have already answered and comparing its compliance matrix and draft to what your team actually submitted. You see what it gets right and what it misses before it touches a live pursuit.
It depends on the size of your library and how many pursuits you run. We scope that on a 30-minute call and give you a fixed number before anything starts.