Practical AI. No hype.

Articles, real-world analysis, and LinkedIn content on AI implementation for businesses that want results, not another buzzword.

From the desk of Greg Stone

Long-form takes on what AI integration actually looks like when you strip out the marketing.

15
Part Series
15-Part Series

The MEP Profit Drain

Fifteen workflows quietly costing MEP firms more than they realize. Sourced data on what each one costs and what resolution looks like, organized by project phase.

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Why SMBs Fail at AI: What the Ones Who Succeed Have in Common

Most small businesses struggling with AI aren't failing because of the tools they chose. They're failing because of three things that have almost nothing to do with AI itself.

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AI for Small Businesses: A Beginner's Guide

AI is following the same adoption curve that computers did decades ago. Here's how to get ahead of that curve rather than scramble to catch up.

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Agentic AI for Small Business: What It Is, What It Isn't, and Whether You're Ready

Gartner says 40% of agentic AI projects will be canceled by 2027. Here's what it actually means for your business, and the one question that tells you if you're ready to deploy.

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AI Agents for Small Business: A Practical 2026 Guide

What AI agents actually do, which three use cases deliver the fastest ROI, and how to deploy without committing to the wrong platform first.

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AI Consulting Cost for Small Business in 2026

Real pricing ranges for AI consulting engagements, what drives costs up or down, and how to tell whether you're getting value before you sign anything.

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How to Implement AI in a Small Business

A practical 5-step framework for getting AI into your operation. What to do first, what to skip, and how to tell whether it's actually working.

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AI Workflow Automation for Healthcare: A Small Practice Guide

Prior auth, clinical documentation, scheduling, billing. Four areas where small medical practices are already using AI to cut administrative time and reduce denials.

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The MEP Firm's Guide to AI: Where to Start Without Disrupting the Job

Where AI actually delivers ROI in MEP firms, which use cases move the needle first, and how to implement without stalling the job site.

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Basis of Design Documentation

Basis of Design Documentation: The Cost of Starting Every Project from Scratch

Every MEP project begins with a Basis of Design document.

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Specification Writing

Specification Writing: When the Document That Governs the Project Is the One Nobody Audited

Specifications are the legal and technical governing documents of a construction project.

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Permitting and Code Research

Permitting and Code Research: The Delay No One Budgets For

Permitting and code research are prerequisites to every MEP project, and they are among the least visible sources of non-billable time in the industry.

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Drawing and Data Organization

Drawing and Data Organization: The $1.8 Trillion Problem Hidden in Your File Structure

Poor drawing and data organization is one of the most normalized inefficiencies in MEP and AEC firms.

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Estimating and Bid Preparation

Estimating and Bid Preparation: 21 Days of Non-Billable Labor Before a Single Project Is Won

Every project a firm wins was preceded by a bid that consumed engineering hours nobody billed for.

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Vendor and Subcontractor Management

Vendor and Subcontractor Management: The Administrative Load That Grows With Every Project

Vendor and subcontractor management doesn't appear on most MEP firms' lists of top inefficiencies.

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Multi-Trade Coordination

Multi-Trade Coordination: The Problem That Costs 10 Times More to Fix in the Field

Multi-trade coordination is the workflow that separates MEP firms with clean project histories from those that general contractors stop calling.

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Requests for Information

Requests for Information: 9.7 Days Per Resolution, 37% of All Schedule Overruns

RFIs are the most visible symptom of project information problems.

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Submittal Review and Processing

Submittal Review and Processing: A 35% Rejection Rate and the Cycle That Follows

Submittal review is not glamorous work.

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Change Order Management

Change Order Management: 10 to 30% of Annual Income at Risk on Every Project

Change orders represent 10 to 30 percent of specialty contractor annual income.

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Field Reporting

Field Reporting: When the People Closest to the Work Spend the Most Time Away from It

Field reporting is where project reality gets documented.

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Meeting Preparation and Minutes

Meeting Preparation and Minutes: $259 Billion a Year in Meetings Nobody Can Defend

Construction projects run on meetings.

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Client Communication and Status Reporting

Client Communication and Status Reporting: The Non-Billable Work That Determines Whether You Get Called Again

Client communication and status reporting occupy an unusual position in MEP project workflow.

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Project Closeout Documentation

Project Closeout Documentation: Where Profit Goes to Erode

By the time a construction project reaches closeout, the work is done and the margin is set.

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As-Built Record Assembly

As-Built Record Assembly: The Documentation Task Nobody Maintains Until It's Too Late

As-built drawings are the permanent record of what was actually installed. Not what was designed, not what was revised, but what exists in the building.

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Articles published on LinkedIn

Long-form takes Greg publishes on LinkedIn. A few highlights below. The full archive lives on the LinkedIn page, with every article plus recent posts in one place.

See the full archive

3 AI Myths

Three things business owners say to me almost every week when AI comes up. The second one tends to surprise people most.

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Why AI Readiness Assessments Save SMBs Money

Most SMB owners know they should be doing something with AI. The ones who skip the readiness step almost always pay for it later. Here's why the assessment is the cheapest investment you'll make.

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Where’s AI At Now: The Numbers Don’t Lie

Adoption rates from McKinsey, MIT Sloan, and the OECD show where AI sits in 2026. The gap between large firms and small ones is wider than most owners realize.

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Part 2: The AutoCAD Revolution, a Blueprint for AI

What CAD did to engineering and architecture in the 1980s is the closest historical parallel we have for what AI is doing now. The firms that adopted early didn’t just gain an edge. They redefined what was possible.

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AI for Small Businesses: A Beginner’s Guide (Part 1)

AI is following the adoption curve computers traveled decades ago. Here’s how small businesses can get ahead of it instead of scrambling to catch up.

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